Solutions/Subcontractors/CIS management software

CIS Management Software (UK)

Problem: CIS compliance is painful when UTRs, verification results and expiry dates live across emails and folders. Outcome: Onboard subcontractors, verify CIS status, track compliance docs and keep audit-ready records in one place.

HMRC CIS verification evidenceExpiry alertsSelf-serve onboardingAudit trails

See It In Action

Know who’s verified, what’s missing, and what’s expiring — without chasing PDFs and screenshots.

CIS Compliance Dashboard

Supply Chain / CIS

CIS Compliance Dashboard

Subcontractor profiles with CIS status

HMRC verification evidence and timestamps

Insurance and qualification expiry alerts

Central document storage and checklists

Exportable compliance records for audit

Next deadline

In 3 days

Audit trail

Timestamped

Workflow

Create → Review → Approve → Export

PDF / Mobile / Portal

Example UI preview. Book a demo to see your exact workflow.

How It Works

Keep CIS verification and supply chain compliance simple: one onboarding link, one verified record, one audit trail.

1
Invite subcontractors to onboard
Send a self-serve onboarding link so subcontractors can enter details and upload documents once.
2
Verify CIS status
Run CIS verification and store evidence with timestamps so you can prove compliance later.
3
Track compliance documents
Maintain insurance and qualification records with expiry visibility so you spot issues before site start.
4
Keep records consistent
Standardise what you collect across projects so compliance doesn’t depend on who’s chasing it.
5
Export when needed
Produce a clean audit record for internal governance, clients, or HMRC queries.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

HMRC CIS verification evidence

Reduce tax risk with a clear record of who was verified and when.

Self-service onboarding portal

Stop chasing details — subcontractors submit once via a link.

Document checklist and storage

Keep insurances and qualifications organised and searchable.

Expiry alerts

Prevent expired insurance or cards from becoming a site risk.

Approved supply chain list

Mobilise faster by reusing already-verified subcontractors across jobs.

Whereabouts and compliance visibility

Know who is working where and whether they’re compliant at a glance.

Audit trails

Demonstrate compliance with timestamped actions and changes.

Role-based access

Commercial, payroll and site teams can collaborate without confusion.

Proof & Confidence

“We stopped chasing UTRs and insurance certificates. Compliance is visible in one place and we can prove what we checked.”

Commercial Admin, UK contractor

Less chasing, fewer surprises

Unlimited

Users

Audit-ready

Compliance

Who It’s For

Commercial Administrators
Payroll / Accounts teams
Site Managers and Supervisors
Commercial Managers
Supply chain / procurement teams

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Common questions teams ask before they book a demo.

What is CIS in UK construction?

CIS (Construction Industry Scheme) is the HMRC scheme that governs tax deductions for subcontractors in construction. Contractors must verify subcontractors and apply the correct deduction rules.

Does Site Samurai connect to HMRC for CIS verification?

Site Samurai supports CIS verification workflows so you can store verification evidence and keep an audit trail of checks and outcomes.

Can subcontractors upload insurance and qualifications?

Yes. Use the onboarding portal to collect documents and keep everything stored against the subcontractor record.

Do you track expiry dates for insurances and cards?

Yes. Keep visibility of expiring items so you can chase renewals before site start or audits.

Is this a replacement for payroll software?

No — it’s a compliance and record-keeping system that helps your team capture the right information and maintain proof. Payroll/accounting systems still handle payroll runs and submissions.

Can I reuse verified subcontractors on new projects?

Yes. Once a subcontractor is onboarded and verified, you can allocate them to new projects without restarting the paperwork.