Solutions/Subcontractors/CIS verification software

CIS Verification Software (HMRC, UK)

Problem: Manual CIS checks are slow — and screenshots get lost when you need proof later. Outcome: Verify subcontractors, store evidence with timestamps, and keep a compliance record that’s easy to audit and easy to maintain.

HMRC-led verification workflowTimestamped evidenceCompany + individual checksAudit-ready exports

See It In Action

A single verified record per subcontractor — with evidence, status and history attached.

HMRC CIS Verification

CIS / Compliance

HMRC CIS Verification

Verify limited companies and sole traders

Store verification outcomes and timestamps

Flag missing or failed verification

Keep compliance history against the subcontractor

Export a clean audit record when needed

Next deadline

In 3 days

Audit trail

Timestamped

Workflow

Create → Review → Approve → Export

PDF / Mobile / Portal

Example UI preview. Book a demo to see your exact workflow.

How It Works

Verification is only useful if you can prove it later. Keep the check and the evidence together.

1
Capture subcontractor details
Record the identifiers you need for CIS verification and keep them tied to the subcontractor profile.
2
Run CIS verification
Perform a verification workflow and store the result in the subcontractor record.
3
Store proof automatically
Keep the outcome and timestamps so compliance isn’t dependent on someone saving screenshots.
4
Track compliance over time
See verified status at a glance and maintain history so you’re audit-ready.
5
Export records
Produce a clear audit record for internal governance and HMRC queries.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

HMRC CIS verification workflow

Reduce risk by verifying subcontractors consistently.

Timestamped evidence

Keep proof with the record so you can demonstrate compliance later.

Company + individual checks

Handle different subcontractor types without changing process.

Integration into onboarding

Make CIS verification part of a single onboarding checklist.

Compliance dashboards

See who is verified, who is missing info, and who needs attention.

Audit-ready exports

Respond to client or HMRC requests quickly with a clean record.

Role-based access

Payroll, commercial and site teams can collaborate without duplicating effort.

Audit trails

Track who updated records and when for governance and accountability.

Proof & Confidence

“We used to rely on screenshots and folders. Now verification outcomes are stored against the subcontractor with timestamps, so audits are straightforward.”

Payroll / Accounts, UK contractor

Less risk, cleaner evidence

Unlimited

Users

Timestamped

Evidence

Who It’s For

Payroll and accounts teams
Commercial administrators
Supply chain / procurement
Directors who want compliance visibility
Managers preparing for audits

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Common questions teams ask before they book a demo.

What is CIS verification?

CIS verification is the process of checking a subcontractor’s status under HMRC’s Construction Industry Scheme so you apply the correct treatment and keep compliant records.

Is this an HMRC integration?

Site Samurai supports HMRC-led CIS verification workflows so you can store outcomes and maintain evidence within your subcontractor records.

Can I verify sole traders and limited companies?

Yes. Keep a consistent process across subcontractor types and store outcomes in the same place.

What evidence should I keep for CIS compliance?

You typically need the verification outcome and when it was performed. Site Samurai keeps the evidence tied to the subcontractor record so it’s easy to retrieve.

How often should subcontractors be verified?

Many teams verify on onboarding and re-check when key details change. The important thing is to keep a consistent process and evidence trail.

Does this replace payroll software?

No. CIS verification is part of compliance and record keeping. Payroll/accounting systems still handle payroll runs and submissions.