Record HMRC CIS Verification Results & Keep the Evidence

The Problem

The result of each CIS check sits in an inbox or a screenshot — and goes missing when you need proof later.

What Changes

Check each subcontractor with HMRC, record the verification number and result against their profile, and keep a timestamped history that’s easy to audit and easy to maintain.

HMRC verification number and result stored on the recordGross, net and unmatched results recordedDeduction rate (20%/30%/gross) applied to every paymentAudit-ready exports for HMRC enquiries

See It In Action

A single record per subcontractor — with the verification number, status and history attached.

Recorded HMRC CIS Results

CIS / Compliance

Recorded HMRC CIS Results

Record results for limited companies and sole traders

Store verification results and timestamps

See who has no result recorded yet

Keep compliance history against the subcontractor

Export a clean audit record when needed

Next deadline

In 3 days

Audit trail

Timestamped

Workflow

Create → Review → Approve → Export

PDF / Mobile / Portal

Example UI preview. Book a demo to see your exact workflow.

How It Works

A check with HMRC is only useful if you can prove it later. Keep the result and the evidence together.

1
Capture subcontractor details
Record the identifiers you need for CIS verification and keep them tied to the subcontractor profile.
2
Check with HMRC, then record the result
Check the subcontractor with HMRC online or by phone, then record the verification number, matched status and rate on the subcontractor record. Site Samurai does not contact HMRC for you.
3
Store proof automatically
Keep the outcome and timestamps so compliance isn’t dependent on someone saving screenshots.
4
Track compliance over time
See verified status at a glance and maintain history so you’re audit-ready.
5
Export records
Produce a clear audit record for internal governance and HMRC queries.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

HMRC verification results recorded

Reduce risk by recording each HMRC result consistently.

Timestamped evidence

Keep proof with the record so you can demonstrate compliance later.

Company + individual records

Handle different subcontractor types without changing process.

Integration into onboarding

Make CIS verification part of a single onboarding checklist.

Compliance dashboards

See who is verified, who is missing info, and who needs attention.

Audit-ready exports

Respond to client or HMRC requests quickly with a clean record.

Role-based access

Payroll, commercial and site teams can collaborate without duplicating effort.

Audit trails

Track who updated records and when for governance and accountability.

Seen enough?

Start a 14-day free trial — you won’t be charged until it ends, or book 15 minutes with Rich (the founder) to walk through your exact workflow.

Why It Works

Record the HMRC verification number and result with a timestamp against every subcontractor. Site Samurai does not contact HMRC: you check, we keep the record and apply the rate, so your team can act before incorrect deductions become a compliance issue. Export a clean audit report whenever you need one.

Site Samurai — recording HMRC CIS verification results

Verification results stored with timestamps

Unlimited

Users on every plan

14-day

Free trial — cancel anytime

Company + individual

Subcontractor types recorded

Who It’s For

Payroll and accounts teams
Commercial administrators
Supply chain / procurement
Directors who want compliance visibility
Managers preparing for audits

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Frequently Asked Questions

Common questions teams ask before they book a demo.

CIS verification is the process of checking a subcontractor’s status under HMRC’s Construction Industry Scheme so you apply the correct treatment and keep compliant records.

No. Site Samurai does not contact HMRC. You check the subcontractor with HMRC online or by phone, then record the verification number, status and rate in Site Samurai, which keeps the evidence with the subcontractor record and applies the rate to payments.

Yes. Keep a consistent process across subcontractor types and store results in the same place. You still do the check with HMRC.

You typically need the verification result and when it was done. Site Samurai keeps the result, who recorded it and when against the subcontractor record so it’s easy to retrieve.

Many teams verify on onboarding and re-check when key details change. The important thing is to keep a consistent process and evidence trail.

No. CIS verification is part of compliance and record keeping. Payroll/accounting systems still handle payroll runs and submissions.