Construction Client Portal Software

The Problem

Clients chase you by email and phone for updates, and the answers are scattered across spreadsheets, inboxes and your phone. There is no single branded place a client can look, and no control over what they see — so you either over-share commercial figures or keep them in the dark.

What Changes

A secure, branded client portal for each project. The client sees live progress, payment applications, variations and site photos in real time — only the things you choose to share, with commercial figures like contract value hidden by default — through a tokenised link with no account to manage.

A branded portal per project, live in real timeYou control exactly what the client seesCommercial figures like contract value hidden by defaultA secure tokenised link — no client logins to manage

How It Works

From inviting a client to keeping them informed, give them a live window into the project while you stay in control of what they see.

1
Invite the client to a secure portal
Generate a secure, branded portal for the project and share it with the client. They land on a clean overview branded to your company, with the project, a live status badge, a welcome message and tabs for everything you have enabled.
A branded external client portal for a sample motorway-junction scheme — a "Client Portal" header, a live badge, a welcome message and tabs for applications, variations, plant inspections and progress photos, with the contract value deliberately hidden.
2
Choose exactly what they see
Visibility controls let you decide which tabs and figures clients see on the project, with per-recipient overrides for applications, variations, progress photos and subcontractor credentials. Commercial figures like contract value are hidden by default, so you share progress without exposing your margin.
3
Clients track payment applications
Clients see payment applications as they are submitted and certified — applied versus certified values and the certification status — so they always know where the money stands without emailing you for it.
A client view of payment applications for a demo project — a list of applications showing applied versus certified values and their certification status (certified, awaiting certification).
4
Clients follow live site photos
The progress-photos tab gives the client a searchable grid of real site photos with location labels, so they can see what is happening on the ground without a site visit.
A client portal progress-photos tab for a sample project — a searchable grid of site photos labelled with their locations on a civils scheme.
5
No logins to manage
Access is a secure tokenised link with an optional PIN and an expiry date — no client accounts to create, reset or deactivate. The portal records when a client last opened it, so you know they have seen an update.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

Tokenised per-recipient access

Each client gets their own secure link — no shared password and no account to manage.

Granular visibility controls

Decide which tabs and figures clients see on the project, with per-recipient overrides for applications, variations, progress photos and subcontractors.

Commercial figures hidden by default

Contract value and other commercial figures are off by default — share progress without exposing margin.

Optional PIN and link expiry

Add a PIN and an expiry date so access stays controlled long after the link is sent.

Branded to your company

The portal carries your name and branding, so it reads as your client experience, not a generic tool.

Real-time across the project

Applications, variations, programme, progress photos and plant inspections update live as work proceeds.

Last-viewed tracking

See when each client last opened the portal, so you know who is informed and who still needs a nudge.

Seen enough?

Start a 14-day free trial with no card required, or book 15 minutes with Rich (the founder) to walk through your exact workflow.

Why It Works

Each client gets a secure, branded portal showing live progress, payment applications, variations and site photos in real time — but only the tabs and figures you enable, with commercial figures like contract value hidden by default. Access is a tokenised link with an optional PIN and expiry, you can see when a client last opened it, and there are no client accounts to manage.

Site Samurai — Client transparency

Stop fielding 'any update?' emails

Unlimited

Users on every plan

14-day

Free trial, no card required

No client logins

Secure tokenised link, optional PIN

Who It’s For

Commercial Managers
Quantity Surveyors (QS)
Project Managers
Contracts Managers
Directors / Owners

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Frequently Asked Questions

Common questions teams ask before they book a demo.

A construction client portal is a secure, branded web page for a specific project where your client can self-serve live updates — progress, payment applications, variations, plant inspections and site photos — instead of emailing or phoning you for them. You control exactly what each client can see.

Yes. Access is a tokenised link rather than a public page, with an optional PIN and an expiry date. You control which tabs and figures each recipient can see, and every view is logged so you can see who has looked.

No. There are no client accounts to create or manage. Clients open a secure tokenised link you send them — with an optional PIN — so there is nothing to reset or deactivate later.

Yes. Commercial figures such as contract value are hidden by default. You choose what to reveal per recipient, so you can share progress and applications without exposing your margin or full contract sum.

Only the tabs you enable. That can include payment applications (applied versus certified), variations, the programme, progress photos and plant inspections. Anything you have not enabled is simply not shown.

Yes. The portal records when each client last opened it, so you can confirm they have seen an application or an update.