Quoting & Estimating Software for Construction

The Problem

Quotes get rebuilt from scratch in spreadsheets every time, so pricing is inconsistent, terms get forgotten, and there’s no record of what the client actually agreed to.

What Changes

Price work from a reusable rate library, set your inclusions and exclusions once, and send a professional quote the client can accept online — with a full audit trail.

Reusable rate library with labour, plant and material build-upsBill of quantities with overheads, profit and margin applied per lineInclusions and exclusions saved to each quoteClient-facing quote portal with online acceptance

How It Works

Stop rebuilding every quote in a fresh spreadsheet — standardise your pricing so quotes go out faster and read consistently.

1
Build reusable rates
Save labour, plant and material build-ups in a rate library with overheads, profit and oncosts, so the same work is always priced the same way.
2
Price the estimate
Assemble a bill of quantities from your rates, apply margin per line, and see the subtotal and total update as you go.
The “York Road Improvements” estimate (EST-2024-003, Leeds City Council) moving through a Draft → Review → Approval → Approved → Submitted workflow — a Bill of Quantities with a £261,724 subtotal and grand total, 12 rate-library entries, the linked tender, and Bill of Quantities / Prelims / Risk Register tabs.
3
Set inclusions and exclusions
Record exactly what the price does and doesn’t cover so scope disputes don’t come back to bite you later.
4
Send the quote
Generate a branded quote PDF and send a secure link to the client by email — no login required for them to view it.
5
Get it accepted
Clients review the quote, pick between options where offered, and accept online or ask a question — every action is recorded against the quote.
6
Convert to a project
Turn the accepted quote into live work and carry the scope, values and assumptions straight into delivery, valuations and applications for payment.
The cross-job Applications for Payment dashboard — Total Applied £16,917,178 against Total Certified £14,336,330 with the £2,580,848 variance and an applied-vs-certified bar chart across twelve months, showing how won quotes flow into the payment cycle.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

Rate library with build-ups

Price consistently and quote faster instead of rebuilding rates every time.

Bill of quantities

Assemble structured, itemised quotes clients can actually read and check.

Per-line overheads, profit and margin

Protect your margin on every line rather than guessing a blanket mark-up.

Inclusions and exclusions

Make scope explicit so you’re not dragged into unpriced work after winning.

Branded quote PDF

Send something that looks professional without rebuilding a template each time.

Client quote portal

Let clients accept online and shorten the gap between quote and go-ahead.

Quote-to-project conversion

Start delivery with the agreed scope and values instead of re-keying everything.

Audit trail

Keep a timestamped record of what was quoted, sent and accepted.

Seen enough?

Start a 14-day free trial — you won’t be charged until it ends, or book 15 minutes with Rich (the founder) to walk through your exact workflow.

Why It Works

Build every quote from a reusable rate library, price it line by line with your own overheads and margin, and send it as a professional PDF or a secure link the client can accept online. Inclusions and exclusions travel with the quote, so scope is clear from estimate to acceptance — and the accepted quote flows straight into the live project.

Site Samurai — Built for UK estimating teams

From rate build-up to accepted quote in one place

Unlimited

Users on every plan

14-day

Free trial — cancel anytime

Reusable

Rate library across every quote

Who It’s For

Estimators
Quantity Surveyors (QS)
Commercial Managers
Owners and Directors pricing work
Administrators preparing and sending quotes

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Frequently Asked Questions

Common questions teams ask before they book a demo.

Construction quoting software helps contractors build priced estimates and send professional quotes to clients. Site Samurai lets you price work from a reusable rate library, assemble a bill of quantities with your own overheads and margin, add inclusions and exclusions, and send a quote the client can accept online.

Yes. Save labour, plant and material build-ups in a rate library — including overheads, profit and oncosts — and pull them into any estimate so the same work is always priced consistently.

Yes. Send a secure quote link by email and the client can view it without logging in, choose between options where offered, and accept the quote or ask a question. Every action is recorded against the quote.

Yes. Record exactly what the price covers and what it excludes, and those terms are saved with the quote and shown on the PDF and the client portal, so scope stays clear.

Yes. Generate a branded quote PDF for the client, complete with your line items, totals and terms.

You can convert the accepted quote into a live project, carrying the scope, values and assumptions into delivery, valuations and applications for payment — without re-keying the numbers.

Site Samurai starts at £99/month with unlimited users on every plan and a free 14-day trial, so the whole estimating and commercial team can use it without per-seat fees.