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Fleet Management Hub: Inspections, Maintenance & Cost Control

Problem: Construction fleets are expensive to run and hard to keep compliant. Paper inspections get lost, defects go unreported, and hire costs leak when off-hire dates are missed. Outcome: Get the checklists, guides, and templates you need to keep your fleet compliant, reduce downtime, and control costs across every vehicle and piece of plant.

Free inspection checklist templatesMaintenance planning guideFleet cost tracking templateDVSA and compliance guidance
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Downloadable Templates

Fleet Inspection Checklist Template

Daily and weekly vehicle and plant inspection checklist template with DVSA compliance requirements for construction fleets.

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Guide + Templates

Plant Maintenance Planning Guide

How to plan and track preventive maintenance for construction plant and vehicles to reduce breakdowns and extend asset life.

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Guide + Templates

Fleet Cost Tracking Guide

How to track and control fleet costs, utilisation rates, and total cost of ownership for construction plant and vehicles.

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Guide + Templates

Vehicle Compliance Regulations Guide

UK construction vehicle compliance: O-licence obligations, DVSA enforcement, MOT requirements, OCRS, tachographs, and driver CPC.

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Guide + Templates

Defect Management & Reporting Guide

How to manage construction vehicle and plant defects: categorisation, reporting workflows, prohibition notices, and audit-ready records.

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Frequently Asked Questions

Common questions about fleet management hub.

What fleet inspections are required for construction vehicles?
All commercial vehicles used in construction must have daily walkaround checks (pre-use inspections) carried out by the driver. Vehicles over 3.5 tonnes require additional periodic safety inspections, typically every 6 weeks. DVSA can stop and inspect vehicles at any time, and failure to demonstrate a robust inspection regime can result in prohibition notices and O-licence implications.
What is a DVSA walkaround check?
A DVSA walkaround check is a visual inspection of a vehicle carried out by the driver before each journey. It covers tyres, lights, mirrors, fluid levels, brakes, bodywork, load security, and any visible defects. The check must be recorded and any defects reported before the vehicle is used.
How often should construction plant be inspected?
Plant should have a pre-use check before each shift and a more thorough periodic inspection at regular intervals. The frequency depends on the type of plant: excavators and lifting equipment typically need weekly or fortnightly thorough examinations under LOLER and PUWER regulations.
What is the difference between LOLER and PUWER inspections?
PUWER (Provision and Use of Work Equipment Regulations 1998) requires that all work equipment is maintained in safe working order. LOLER (Lifting Operations and Lifting Equipment Regulations 1998) applies specifically to lifting equipment and requires thorough examinations at set intervals — typically 6 months for lifting accessories and 12 months for lifting equipment.
How can I reduce fleet downtime on construction sites?
The most effective approach is preventive maintenance combined with fast defect closure. Digital inspection tools help by catching defects early, scheduling maintenance proactively, and providing visibility of asset status across sites. Contractors who move from paper to digital inspections typically see a 25-40% reduction in unplanned downtime.
What records should I keep for fleet compliance?
Keep daily walkaround check records, periodic inspection reports, defect reports and closure evidence, maintenance records, MOT certificates, insurance documents, and O-licence compliance records. Records should be kept for at least 15 months for commercial vehicles (DVSA requirement) and longer for internal governance.
How do I track fleet costs across multiple construction projects?
Allocate each vehicle or piece of plant to a project and track fuel, hire charges, maintenance, insurance, and depreciation against that allocation. This gives you a true cost per asset per project and helps identify underutilised equipment that could be reallocated or off-hired.

Related Resources

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Plant Inspection App

Mobile plant checklists, defect reporting, and inspection history.

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