Plant Management Software for Construction Contractors

The Problem

Plant goes missing, off-hire dates get missed, and costs leak when tracking lives in spreadsheets and WhatsApp.

What Changes

Know what plant you have, where it is, what it costs, and when it needs inspection — with clear utilisation and audit trails.

Owned and hired plant in one central registerHire period tracking with off-hire remindersPUWER/LOLER inspection scheduling and historyUtilisation and cost reporting by project

How It Works

Centralise plant tracking so operations, commercial and site teams share one view of availability and cost.

1
Build your plant register
Add owned and hired plant and keep key details accessible for the whole team.
The plant register — eight owned and hired plant assets including a CAT 320 GC excavator, Komatsu and Kubota excavators, Thwaites and Terex dumpers, a Bomag roller and a JCB telehandler — each allocated to a UK civils project with daily pre-use inspection frequency, last inspection and next-due date.
2
Allocate plant to projects
Track where plant is working and who is responsible for it on each job.
3
Manage hire and off-hire dates
Avoid unnecessary hire costs by tracking periods and off-hire scheduling.
4
Schedule inspections and maintenance
Keep inspection and maintenance visibility so plant is safe and available when needed.
The plant inspections screen showing daily pre-use checks for each machine — a JCB 3CX backhoe, JCB 540-140 telehandler, Bomag roller and Terex dumper — each marked completed and passed with 29 checks recorded by the operator.
5
Review utilisation and costs
Understand what plant is actually being used and where the cost is landing.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

Central plant register

Stop guessing what you own, what’s hired, and where it is.

Hire and off-hire tracking

Reduce hire leakage by tracking dates and responsibilities clearly.

Project allocation

Tie plant use to the job so costs and utilisation make sense.

Inspection and maintenance visibility

Keep plant safe and compliant without relying on paper forms.

Defect reporting

Capture issues early and track them to resolution to reduce downtime.

Utilisation reporting

Identify under-used assets and improve allocation across projects.

Audit trails

Maintain defensible records for compliance, incidents and governance.

Mobile workflows

Let site teams update status without office admin bottlenecks.

Seen enough?

Start a 14-day free trial — you won’t be charged until it ends, or book 15 minutes with Rich (the founder) to walk through your exact workflow.

Why It Works

Track every piece of owned and hired plant in one central register with project allocation, hire periods and off-hire scheduling. Utilisation reporting shows what is actually being used across sites, so you can reallocate idle assets and avoid unnecessary hire costs.

Site Samurai — Plant tracking and hire control

See utilisation across every site

Unlimited

Users on every plan

14-day

Free trial — cancel anytime

Owned + hired

Plant tracked in one register

Who It’s For

Plant managers
Site managers and supervisors
Operations teams coordinating plant
Commercial teams tracking costs
Directors overseeing utilisation

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Frequently Asked Questions

Common questions teams ask before they book a demo.

Plant management software centralises your plant register, allocations, hire periods, inspections and costs so you can control availability and spend across jobs.

Yes. Track owned and hired plant in the same register with hire periods and off-hire visibility.

Yes. Track hire end and off-hire scheduling to reduce unnecessary hire costs.

Yes. Tie plant allocation to the job so you can understand utilisation and cost impacts.

Yes. Manage inspection history and defect workflows so plant stays safe and available.

Yes. Use utilisation visibility to allocate assets smarter and reduce idle time.