Solutions/Fleet/Plant management software

Plant Management Software (UK)

Problem: Plant goes missing, off-hire dates get missed, and costs leak when tracking lives in spreadsheets and WhatsApp. Outcome: Know what plant you have, where it is, what it costs, and when it needs inspection — with clear utilisation and audit trails.

Owned + hired plant registerHire and off-hire trackingInspections and maintenance visibilityUtilisation reporting

See It In Action

Track plant location, project allocation, hire periods and inspection status in one central register.

Plant Register & Utilisation

Fleet & Plant

Plant Register & Utilisation

Owned vs hired plant register

Hire periods and off-hire scheduling

Allocation by project/location

Inspection due dates and history

Utilisation and cost reporting

Next deadline

In 3 days

Audit trail

Timestamped

Workflow

Create → Review → Approve → Export

PDF / Mobile / Portal

Example UI preview. Book a demo to see your exact workflow.

How It Works

Centralise plant tracking so operations, commercial and site teams share one view of availability and cost.

1
Build your plant register
Add owned and hired plant and keep key details accessible for the whole team.
2
Allocate plant to projects
Track where plant is working and who is responsible for it on each job.
3
Manage hire and off-hire dates
Avoid unnecessary hire costs by tracking periods and off-hire scheduling.
4
Schedule inspections and maintenance
Keep inspection and maintenance visibility so plant is safe and available when needed.
5
Review utilisation and costs
Understand what plant is actually being used and where the cost is landing.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

Central plant register

Stop guessing what you own, what’s hired, and where it is.

Hire and off-hire tracking

Reduce hire leakage by tracking dates and responsibilities clearly.

Project allocation

Tie plant use to the job so costs and utilisation make sense.

Inspection and maintenance visibility

Keep plant safe and compliant without relying on paper forms.

Defect reporting

Capture issues early and track them to resolution to reduce downtime.

Utilisation reporting

Identify under-used assets and improve allocation across projects.

Audit trails

Maintain defensible records for compliance, incidents and governance.

Mobile workflows

Let site teams update status without office admin bottlenecks.

Proof & Confidence

“We know where plant is and what it’s costing us. Off-hire dates don’t get missed anymore and inspection history is easy to find.”

Plant Manager, UK contractor

Reduced hire leakage

Unlimited

Users

Real-time

Visibility

Who It’s For

Plant managers
Site managers and supervisors
Operations teams coordinating plant
Commercial teams tracking costs
Directors overseeing utilisation

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Common questions teams ask before they book a demo.

What is plant management software?

Plant management software centralises your plant register, allocations, hire periods, inspections and costs so you can control availability and spend across jobs.

Can I manage hired-in plant as well as owned plant?

Yes. Track owned and hired plant in the same register with hire periods and off-hire visibility.

Do you track off-hire dates?

Yes. Track hire end and off-hire scheduling to reduce unnecessary hire costs.

Can I allocate plant to projects?

Yes. Tie plant allocation to the job so you can understand utilisation and cost impacts.

Is inspection and defect tracking included?

Yes. Manage inspection history and defect workflows so plant stays safe and available.

Can I see utilisation across multiple projects?

Yes. Use utilisation visibility to allocate assets smarter and reduce idle time.