Fleet Inspection & Defect Tracking App for Construction
Paper checklists and missed defects lead to downtime, compliance risk, and expensive surprises.
Run consistent mobile inspections, track defects to closure, and stay ahead of MOT/tax/servicing with reminders and audit trails.
See It In Action
Standardise checks across vehicles, capture defects early, and keep maintenance and compliance visible.
Mobile inspection checklists
Defect reporting with evidence
Maintenance scheduling and reminders
DVLA status visibility (MOT/Tax)
Project allocation and history
Example UI preview. Book a demo to see your exact workflow.
How It Works
A simple inspection loop: check, report, fix, prove. Keep it digital so records don’t disappear.
- 1
Add your fleet
Create a central vehicle register and keep essential details in one place for the team.
- 2
Schedule inspection routines
Assign pre-use and periodic checks so inspections happen consistently.
- 3
Inspect and report defects
Drivers and supervisors capture defects quickly so issues are fixed before they cause downtime.
- 4
Track repairs to closure
Keep a record of what was reported, what was fixed, and when it was closed.
- 5
Export compliance history
Produce inspection and defect history for audits, internal governance and client checks.
Features That Move The Needle
Built for high-stakes construction workflows: deadlines, compliance, and audit trails.
Know what vehicles you have and their status at a glance.
Standardise checks across drivers and sites so nothing is missed.
Catch issues early and reduce downtime and risk.
Keep servicing and repairs visible so you don’t rely on memory.
Stay ahead of MOT/tax issues that can stop vehicles working.
Maintain defensible records of inspections, defects and resolutions.
Understand where vehicles are used and tie costs to jobs.
Spot recurring defects and improve fleet reliability over time.
Why It Works
Standardise pre-use and periodic inspections across your fleet with mobile checklists, then track defects through to closure with evidence and timestamps. DVLA MOT and tax status visibility keeps compliance issues visible before they stop a vehicle working.
Who It’s For
- Fleet managers
- Drivers and operators
- Site supervisors
- Plant managers overseeing mixed fleets
- H&S teams needing inspection evidence
Already using Site Samurai? Jump to the module features and workflows your team needs.
Frequently Asked Questions
Common questions teams ask before they book a demo.
Related Resources
Free inspection checklists, maintenance guides, and fleet compliance templates.
Download a standard daily walkaround checklist for construction vehicles.
Understand DVSA operator licensing and vehicle compliance obligations.
Best practices for capturing and closing out vehicle defects.
Vehicles, plant, inspections, defects and utilisation.
Track owned and hired plant across projects.
Mobile plant checklists and defect tracking.
Unlimited users across all plans.
Map fleet inspections and defect workflows.
Ready To See It On Your Jobs?
Start a trial for hands-on access, or book a demo to map your workflow to the platform.
Prefer a walkthrough? Book a 15-min demo