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Fleet & Plant

FLEET & PLANT
UNDER CONTROL

The problem:

Missed inspections ground vehicles. Unknown plant locations waste hire spend. Spreadsheet-based fleet tracking means compliance issues are found when it is already too late — during a roadside stop or an audit.

The fix:

One register for every vehicle, piece of plant, and hired item. Inspections, defects, maintenance, MOT, and utilisation — all tracked with alerts before anything lapses.

14-day free trial (no card)Unlimited usersDVLA MOT + tax visibilityMobile inspections
Fleet register
Ford Transit — AB12 CDE
MOT: 45 days
Kubota KX040 — Hired
Off-hire: 12 Jun
Hilti TE 70 — Site 3
Inspection: Overdue
Upcoming
MOT due — Transit — 15 May
Service due — Kubota — 22 May
Insurance renewal — Fleet — 01 Jun
Alerts before anything lapses

STOP CHASING SPREADSHEETS FOR FLEET DATA

The issue is not knowing what you own. It is knowing what is where, what is due, and what is costing you money you do not need to spend.

Fleet Inspections

Standardise pre-use and periodic inspections across your fleet with mobile checklists. Track defects through to closure with evidence and timestamps. DVLA MOT and tax status visibility keeps compliance issues visible before they stop a vehicle working.

Plant Tracking

Track every piece of owned and hired plant in one central register with project allocation, hire periods and off-hire scheduling. See what is actually being used so you can reallocate idle assets and avoid unnecessary hire costs.

Maintenance & Compliance

Automated alerts for MOTs, services, insurance renewals, and inspection due dates. Schedule maintenance centrally. Never find out about a lapsed MOT from a roadside stop.

Utilisation Reporting

Understand how your assets are being used across sites. Spot underused owned plant, track hire costs per project, and make allocation decisions based on actual data.

FLEET & PLANT WORKFLOWS

Fleet Inspection App

Digital vehicle inspections, defect reporting and compliance history.

Explore

Plant Management Software

Track owned and hired plant, off-hire dates, utilisation and costs.

Explore

Plant Inspection App

Mobile plant checklists, defects and timestamped sign-offs.

Explore

FLEET GUIDES & TEMPLATES

Fleet Management Resource Hub

Guides on inspections, plant management, and fleet compliance.

Open resource
Fleet Inspection Checklist

Downloadable pre-use and periodic inspection checklist templates.

Open resource
Plant Maintenance Planning Guide

How to schedule maintenance and track plant across multiple sites.

Open resource
Vehicle Compliance Regulations Guide

UK fleet compliance requirements for construction vehicles.

Open resource
FAQ

FREQUENTLY ASKED QUESTIONS

Common questions from fleet managers, plant coordinators, and directors evaluating fleet software.

Software that tracks vehicles, plant, and equipment in one register. In construction, it ties assets to projects, tracks inspections and maintenance, and alerts you before MOTs, insurance, or services lapse.
Yes. Track owned and hired plant in one register with hire periods, off-hire dates, project allocation, and cost tracking.
Yes. See MOT and tax status for your fleet vehicles so compliance issues are visible before they become roadside problems.
Yes. Pre-use and periodic inspection checklists are completed on any mobile device with digital sign-off, photo evidence, and defect flagging.
Yes. 14-day free trial with no card required and unlimited users.

STOP GUESSING WHERE
YOUR ASSETS ARE

See how Site Samurai tracks fleet, plant, and inspections for UK contractors.

Or explore our fleet guides and templates first.