Incident & Near Miss Reporting Software for Construction

The Problem

Incidents disappear in WhatsApp threads and paper forms, making investigations slow and records unreliable.

What Changes

Capture incidents immediately, run consistent investigations, track corrective actions to closure, and maintain RIDDOR-ready records with audit trails.

Incident and near miss capture from mobilePhoto evidence and witness statements attachedCorrective actions with owners and due datesRIDDOR-ready record keeping for HSE obligations

How It Works

Incidents are high-stakes. The goal is simple: capture quickly, investigate properly, and close actions.

1
Report the incident or near miss
Capture key details and evidence while it’s fresh — before information gets lost.
2
Triage and assign investigation
Classify severity and assign responsibility so investigations don’t stall.
3
Record root causes and learning
Keep findings documented so actions are driven by facts, not assumptions.
A single incident — "NM-2025-00098", a Medium near miss now closed, on the Wakefield Eastern Relief Road ("Fire extinguisher access blocked", logged at the excavation area) — with its type, severity, location and project, an Occurred / Reported / Closed timeline, and the reporting subcontractor recorded.
4
Track corrective actions to closure
Assign actions, set due dates, and keep a clear record of completion.
The Safety Incidents register — 223 incidents with filters for type, status, project and RIDDOR-only, rows like "Missing guardrail on scaffold section" (Near Miss, M62 Smart Motorway Drainage Works), "New tool inspection regime introduced" (Positive Intervention, Leeds Inner Ring Road) and "Fire extinguisher access blocked" (Near Miss), each with its status and date.
5
Export audit-ready records
Produce defensible records for clients, insurers, or RIDDOR reporting obligations.

Features That Move The Needle

Built for high-stakes construction workflows: deadlines, compliance, and audit trails.

Fast incident capture

Get accurate details early so investigations don’t rely on memory.

Near miss reporting

Surface risk before it turns into injury, downtime or claims.

Photo evidence and attachments

Keep context in the record so you’re not hunting for files later.

Investigation workflows

Standardise investigations so quality doesn’t depend on who’s doing it.

Corrective action tracking

Make sure actions are completed — not forgotten after the first meeting.

Audit trails

Maintain defensible records for audits, claims and regulatory queries.

RIDDOR-ready record keeping

Capture the information you need for UK reporting obligations (you still submit to HSE).

Trend visibility

Spot recurring issues and prevent repeat incidents across sites.

Seen enough?

Start a 14-day free trial — you won’t be charged until it ends, or book 15 minutes with Rich (the founder) to walk through your exact workflow.

Why It Works

Capture incidents and near misses from mobile with photo evidence, then track corrective actions through to closure with assigned owners and due dates. RIDDOR-ready record keeping means the information you need for reporting obligations is captured at source, not reconstructed weeks later.

Site Samurai — RIDDOR-ready incident workflows

Corrective actions tracked to closure

Unlimited

Users on every plan

14-day

Free trial — cancel anytime

Mobile

Report incidents from site

Who It’s For

Health & Safety Managers
Site Managers and Supervisors
Directors responsible for compliance
Project teams managing corrective actions
Companies with multi-site operations

Already using Site Samurai? Jump to the module features and workflows your team needs.

FAQ

Frequently Asked Questions

Common questions teams ask before they book a demo.

Incident reporting is the process of recording accidents, injuries, near misses and unsafe conditions so they can be investigated and prevented from happening again.

RIDDOR is the UK regulation that requires certain workplace injuries, diseases and dangerous occurrences to be reported. Good incident reporting helps you capture the information needed for RIDDOR obligations.

Site Samurai helps you capture the information and maintain an audit-ready record. You remain responsible for submitting required reports to the HSE.

Yes. Near miss reporting is essential for preventing repeat incidents and improving site safety culture.

Yes. Keep photos, notes and supporting evidence attached to the incident record.

Yes. Assign actions, set due dates and keep a clear record of completion for audits and accountability.