Construction Software That Syncs with Xero
AvailableProblem: Manually entering construction invoices into Xero wastes hours every week and creates errors that mess up your accounts. Outcome: Sync applications for payment, invoices, and subcontractor costs to Xero over the Xero API — keeping your books accurate without the admin burden.
See It In Action
See your Xero connection status, pending syncs, and financial summary in one place.
One-click invoice push to Xero
Payment status sync back
CIS deductions mapped to tax codes
Supplier bill import from Xero
Chart of accounts mapping
Example UI preview. Book a demo to see your exact workflow.
How It Works
Connect once, sync forever. Here's how the Xero integration keeps your construction finances in sync:
- 1
Connect your Xero account
Authorise Site Samurai via Xero OAuth. Your credentials stay with Xero — we just get permission to sync.
- 2
Map your chart of accounts
Match Site Samurai categories (labour, materials, plant) to your Xero account codes for accurate reporting.
- 3
Sync invoices automatically
Applications for payment and supplier invoices push to Xero when approved. No double-entry needed.
- 4
Match payments
When payments clear in Xero, the status syncs back so you know what's been paid without manual checking.
- 5
Run financial reports
See project profitability, cashflow, and WIP using data from both systems.
Integration Features
Everything you need to connect Xero with your construction workflows.
Push approved invoices to Xero and pull payment status back over the Xero API.
CIS deductions are applied correctly and mapped to the right tax codes in Xero.
Map your Site Samurai categories to your existing Xero account structure.
When clients pay, the payment status syncs back so your project cashflow is accurate.
Pull supplier bills from Xero into Site Samurai for project cost tracking.
Every sync is logged so you can trace what was pushed and when.
Sync failures are flagged with clear error messages so nothing gets lost.
Use Cases
Push approved applications for payment to Xero without re-keying values.
Reconcile payments automatically and reduce month-end data entry.
See project financials pulling from both systems.
Handle CIS deductions correctly without manual adjustments.
Who It's For
- Contractors already using Xero
- QS teams tired of double-entry
- Accounts teams needing accurate project data
- Commercial Directors wanting joined-up visibility
- Businesses with subcontractors on CIS
Frequently Asked Questions
Common questions about the Xero integration.